Handmade Crafts Order Form for WhatsApp
Market day, four o’clock: forty conversations, a table you’re proud of, and the same ending on repeat — “love this!” … a business card into a jeans pocket … and the sale has evaporated by Tuesday. Stalls close when the market closes. A link doesn’t have to.
This form lives on the QR code taped to your tablecloth, in your bio, and in your status. When someone scans it days later — or weeks later, from the newsletter — they pick their piece, add the details that make it theirs, and the finished order lands in your WhatsApp with shipping already sorted. It’s one of our WhatsApp order form templates; the full guide covers setup end to end.
What an Order Contains
- The item — a multiple choice list of what you make
- Their twist — long text for initials, colors, the glaze they saw on your table
- How many — a number field for identical pieces: one wallet, or six
- Material — what you stock: full-grain or pull-up, maple or walnut, matte or speckled
- Off the shelf or on the bench — ships this week, or joins the queue
- Shipping details — an address field for parcels
- Who’s buying — name and mobile, and the order arrives from their own number, ready for an answer
One Link, Every Stall
The same link works everywhere the work is shown — and it can tell you where each order came from. Add a hidden field and share a differently tagged version per location: one for the Saturday market, one for the bio, one for the newsletter. Every submission arrives carrying its origin, and three markets in, you’ll know exactly which stall fee is earning its keep. Publish once, and the link never changes — reprint the QR, update the bio, swap the status; the form stays put.
Twelve Mugs and Other Big Numbers
Sooner or later, someone orders in plural: wedding favors for sixty, a send-off for a whole office, twelve of the same mug for a book club that finally agreed on something. The quantity field holds the count, the twist field carries the one detail that repeats on every piece, and the quote happens in your chat — where bulk pricing always belonged. The same welcome extends to stockists: a boutique reordering six more of the speckled ones is a two-line exchange in a thread that already knows their shipping details.
Sunday Night, Monday’s Bench
Submissions don’t scatter across apps — they collect in one place, in the order they arrived. On Sunday night, export the list, sort by the bench flag and the bulk counts, and Monday’s schedule writes itself: shelf pieces ship, queue pieces get dated, and every customer already knows the plan because their order got its answer the hour it landed. It costs nothing to keep live — unlimited intake and forwarding on the free tier; the paid tier buys your branding and domain.
Frequently Asked Questions
Where do orders actually go when someone submits?
Straight to your WhatsApp number, as one message: item, twist, quantity, address. You answer in the same conversation it arrived in — which is also where follow-up questions and any bulk quote belong.
Can one order span different pieces?
Yes. Allow several answers on the item question and a single submission covers the lot — two coasters, a wallet, and the keyring they changed their mind about twice. Nobody fills the form once per item.
How do I know which market an order came from?
Tagged links. Set up the hidden field once, share a differently tagged link per location, and every order reports its source. Over a season, that’s your verdict on which markets justify their fees.
How do I sell one-of-a-kind pieces?
Announce them in your status with the link, and the first submitted order confirmed in your chat takes the piece home — a clean first-come rule with a written record. Once it’s claimed, remove it from the item list so the next scan only shows what exists.